How to build a wedding day timeline with the ceremony, the reception schedule and a page for the wedding party and vendors
A minute-by-minute wedding day timeline for the ceremony and reception, who needs to be where and when, shared by one link with the wedding party and vendors.
SuperCat
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We're getting married in June with a 4 pm ceremony and a reception for about 120 people, and I want a day-of timeline that everyone follows.
Build one tool: a timeline from getting ready to the last dance, built from my ceremony time (hair and makeup, photos, ceremony, cocktail hour, introductions, dinner, toasts, cake, first dance, send-off), with a time, a place, a duration and who needs to be there for each part.
A page for each group (wedding party, family, photographer, DJ, caterer, venue) that shows only their part of the day and the contact for each vendor, opened from a link with no account. A list of who is giving a toast and for how long.
Let me move one time and shift the later ones, and see the total running time. A short list of things to hand over to the venue and a list of the key contacts. Phone friendly.
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What you get
- A timeline built from your ceremony time, with a place and duration for each part.
- A page per group showing only their part and the vendor contacts.
- Moving one time shifts the later ones, with the total running time.
- A list of toasts and how long each one is.
- Key contacts and a hand-over list for the venue.
What usually gets in the way
- A template from the internet does not match your ceremony time or your vendors.
- Everyone gets the whole timeline and the vendors need only their part.
- A change to one time means retyping the rest.
- Toasts run long because nobody timed them.
- On the day, nobody knows who to call.
The longer story
A wedding timeline is a schedule for several different audiences. The photographer needs to know when the family photos are, the caterer needs the dinner time and the wedding party needs to know where to be, and none of them needs the others’ details.
Building the timeline from your ceremony time and letting one change shift the rest keeps it current as plans settle. A separate page for each group, each showing only their part and the right contacts, replaces the long document nobody reads.
Timing the toasts in advance is the small step that most often keeps the evening on schedule.
Send it as it is, or change anything first
SuperCat asks a question or two, then builds it.
Send on WhatsAppOpens WhatsApp with this message and a code for 5 cans. Nothing to install, no account to create.
Prefer another app? the message.