For fairs, festivals, farmers markets and community organizations
Vendor applications, volunteer shifts and grant reports, off the paper forms
Fairs, festivals, markets and community groups run by volunteers describe their season in WhatsApp and get online vendor and exhibitor applications with document checks, a booth map, volunteer shifts, sponsor tracking and a grant report built from their own numbers.
What comes back
One county fair: vendor applications, booth map, volunteers and the grant report
Maple Ridge County Fair is a made-up fair run by one coordinator and a volunteer board. It got a public site with vendor applications and volunteer sign-up, the office tool for documents, booths, shifts, sponsors and grants, and a portal where each vendor uploads documents and signs the agreement. Open the site or take the guest tour.
Live fair site
Vendor applications, volunteer sign-up and sponsors
Open site
Insurance read by AI
A photo of the certificate; a policy that lapses before the fair is flagged
Take the guest tour
Booth map
Every space: paid, fee due or still free
Take the guest tour
Volunteer shifts
Gaps by role and day, hours logged
Take the guest tour
Grant report
Attendance, hours and vendors, with an AI-drafted narrative
Take the guest tour
Sponsors
Packages, invoices and the benefits delivered
Take the guest tour
Vendor portal
What a vendor sees: documents, booth, agreement, invoice
See the vendor portalWhat organizers ask for
Applications with documents
Insurance, permits and tax IDs collected and checked, missing ones chased in one click.
A booth map
Every space by area, who has it, whether they paid, and what is still free.
Volunteer shifts
Public sign-up by role and day, gaps to fill, hours logged.
Grant reports
Attendance, volunteer hours and vendor counts pulled into the report funders ask for.
Tell SuperCat how your season runs
Send last year’s vendor form and volunteer sheet. The new versions can be live the same week.