How a real estate agent can replace the open house sign-in sheet with a phone sign-in and a follow-up list
Visitors scan a code at the door and sign in on their phone, and every visitor lands in one list with the next follow-up due, so no lead is left on a clipboard.
SuperCat
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I'm a real estate agent and I hold open houses most weekends. I want to replace the paper sign-in sheet with something visitors fill in on their phone, and I want every visitor followed up.
Build one tool: a list of my open houses (address, date, start and end time). For each, a QR code I can print and put at the door that opens a short sign-in page, with no login for the visitor. Ask for name, phone, email, whether they are already working with an agent, whether they are pre-approved, their rough timeframe, and how they heard about the open house. Include an optional, unticked checkbox saying I may call, text or email them about this property and similar ones (message and data rates may apply), with a link to a short privacy note, and store the choice, the wording shown and the date.
Keep one list of all visitors across all my open houses, merged by phone or email, with a status (new, contacted, interested, not now) and a next follow-up date. A Today screen shows who I should contact today, oldest first, with a follow-up message I can copy and edit, written from what the visitor told me. I send the messages myself; SuperCat never sends them.
Show visitors per open house and a weekly summary. Export the list as CSV for my CRM, and add a button to delete a visitor on request. I sign in with my Google or Microsoft account; visitors' details stay private to me and the team members I add.
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What you get
- A QR code for each open house that opens a phone sign-in with no login for the visitor.
- One visitor list across all your open houses, merged by phone or email.
- A Today screen showing who to follow up, with a draft message you edit and send yourself.
- A record of each visitor's contact choice, the wording they saw and the date, and a delete button for removal requests.
- A weekly summary and a CSV export for your CRM.
What usually gets in the way
- Paper sign-in sheets get lost, are hard to read, and leave visitors' details in plain view of the next person.
- The follow-up never happens when the weekend ends and the clipboard goes in a bag.
- The same visitor appears at several open houses and nobody connects the visits.
- Typing sheets into a CRM by hand takes an evening and introduces mistakes.
- You rarely record whether a visitor agreed to be contacted.
The longer story
The open house sign-in sheet exists to capture the people who walked through, and it does that badly. Handwriting is hard to read, the sheet is visible to everyone who signs after, and it usually ends the day in a bag. The follow-up, which is the reason to collect names at all, depends on someone typing it up later.
A sign-in on the visitor’s phone fixes the capture. A code at the door opens a short form, the details arrive in one list, and the visitor can say they are happy to be contacted. Because the list spans every open house, a person who came to two of your listings shows up once, with both visits.
The part that earns its keep is the follow-up. A screen of who to contact today, with a message drafted from what each visitor told you, turns a weekend of names into a short list you can work through in ten minutes, and you stay the one who sends it.
Send it as it is, or change anything first
SuperCat asks a question or two, then builds it.
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