Stop rebuilding your mileage every spring
Example screens of the kind of tool SuperCat builds from this request. Yours is made around your life.
Log trips by talking or with a photo of the odometer, see where the miles went, get asked about gaps, and hand your accountant a year-end packet.
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I'm self-employed and I drive for work. I want to get through tax time calm, with a mileage record I trust, instead of rebuilding it from my calendar every spring.
Build me a small tool for myself, not just a log. Ask me my rate per mile first, and what kind of work I do.
Let me add a trip by talking or typing ("Lakehouse Inn for the Brooks wedding, 44 miles round trip") or by sending a photo of my odometer, and keep the date, where, why, the client and the miles.
Home screen: my business miles and an estimate at my own rate, by month, and the one thing to check today.
Notice gaps: if I usually drive on certain days and nothing is logged for a few days, ask me whether I just did not drive, and keep my answer.
Show where my miles went by client, and let me edit or delete any trip.
At year end, make a packet for my accountant: the totals, every trip with its date, where, why and miles, and a CSV. Say that it is a record, not tax advice. Only I can open it. Works on a phone. Reply with the link when it is ready.
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What you get
- Trips added by talking, typing or a photo of the odometer, each with date, where, why, client and miles.
- Your business miles and an estimate at your own rate, by month and by client.
- Gaps flagged: when nothing is logged for days you usually drive, you are asked and your answer is kept.
- A year-end packet for your accountant with every trip and a CSV.
- A record kept as you go, so tax time is not a rebuild from your calendar.
What usually gets in the way
- Mileage is rebuilt from a calendar and memory at tax time and the total is a guess.
- A paper log stays in the glove box and misses most trips.
- Trips are not tied to the client or job they were for.
- The rate changes by year and the spreadsheet formulas do not.
- An accountant asks for a clean export and gets photos of a notebook.
The longer story
People lose mileage deductions by logging too late. A trip recorded the same day takes seconds; the same trip rebuilt in April takes a calendar, a map and a guess, and the total is hard to stand behind.
The record that holds up is the one made as you go, and the way to make that easy is to log by talking or with a photo, not a form. A tool that also notices gaps, such as a week with no trips when you usually drive, catches what you forgot while you can still remember it.
At year end the accountant gets a packet with every trip and a CSV. It is a record, not tax advice: your accountant decides what to claim.
Send it as it is, or change anything first
SuperCat asks a question or two, then builds it.
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More requests like this
Trades and services· Bookkeeping
Estimates, invoices and tax-time books for a small renovation business
One simple tool for estimates, invoices, expenses and mileage that is easy enough to learn as you go and ends in a clean export for the accountant.
Send this to SuperCat
I am taking over the bookkeeping for a small renovation business: one owner on the tools, up to two helpers, a few jobs a month. I'm not a bookkeeper, so it needs to be easy to learn as I go, and it should replace heavy accounting software for estimates, invoices and expenses; my accountant still files my taxes.
Build one tool: Customers and jobs. For each job, an estimate with line items (labor, materials, other), tax, a deposit and notes, which I can share as a printable invoice and PDF that I send myself, and mark as approved. An approved estimate turns into an invoice, and I can invoice in stages.
Invoices: status draft, sent, paid and overdue, with a reminder note I can copy for anything overdue, and money received recorded with date and method.
Expenses: record each expense with a photo of the receipt and a category (materials, tools, fuel, insurance, subcontractors, other) and the job it belongs to, if any. Import a bank statement CSV and suggest matches to expenses that I confirm one by one.
Mileage: log trips with date, purpose and miles, with a per-mile rate that I set and can change each year, and a yearly total.
Reports: income and expenses by month and by job, what customers still owe, and a tax-time export for the accountant. Keep a short checklist of what the accountant will ask for. Plain words, no accounting jargon.
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