How a small lawn care business can schedule its week, route by day and keep customer notes and invoices in one tool
A weekly schedule and route for a lawn care crew, a customer list with notes, rain delays that shift the day, and invoices from the jobs you completed.
SuperCat
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I run a lawn care business with two crews and about 70 weekly and biweekly customers, and the schedule lives in my head and a spreadsheet.
Build one tool: a customer list (address, service, frequency, price, gate code and notes, preferred day), and a weekly schedule that fills each crew's days with the customers by area so the route is short. Let me drag a job to another day, and shift the whole day when it rains, with the affected customers listed.
A job screen for the crew on their phone: today's route in order, notes for each stop, a button to mark done, a photo option and a note if a customer was not home. Skip weeks for biweekly customers automatically.
Invoices from the jobs completed this month, with a list of who has not paid. Totals by crew and by week. Show customer details only to me and the crews I add. Phone friendly.
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What you get
- A weekly schedule by crew that groups customers by area.
- A rain delay that shifts the day and lists the customers affected.
- A crew screen with the route in order, notes and a done button.
- Weekly and biweekly customers handled automatically.
- Invoices from completed jobs and a list of who has not paid.
What usually gets in the way
- The schedule is rebuilt every Sunday and a rain day throws it out.
- Customers are on different frequencies and some get missed.
- Gate codes and notes live on one person's phone.
- Invoicing is done from memory at the end of the month.
- You cannot tell which crew is more productive.
The longer story
A lawn care business is a routing and scheduling problem solved weekly: which customers, which crew, in which order, with weather interrupting it. At a crew of two or three, a full field-service package is more than you need, and a spreadsheet is less.
A schedule that groups customers by area and shifts the day when it rains keeps the route short. A crew screen with the stops in order and the notes for each means the gate code is on the phone of whoever is there.
Invoices built from the jobs actually completed replace the end-of-month reconstruction.
Send it as it is, or change anything first
SuperCat asks a question or two, then builds it.
Send on WhatsAppOpens WhatsApp with this message and a code for 5 cans. Nothing to install, no account to create.
Prefer another app? the message.